Frequently Asked Questions (FAQ)
Practical information
Where will the event be held?
The event will be held on the campus of the Vrije Universiteit Brussel. For more information on how to get there, we refer to our separate Practical Information page.
When will the event be held?
The conference will be held from 21 to 23 May 2025.
What does the schedule of the conference look like?
The preliminary programme will be posted once the review process is underway. We expect this to be in February 2025.
See the EUIA23 programme to understand our usual schedule format.
Can I present virtually?
No, there will not be any hybrid panels.
As a participant, is it an obligation to present a paper at the conference?
No, there will also be the opportunity to register as a non-presenting participant.
Will a certificate of attendance be delivered?
Yes, certificates of attendance will be delivered upon request following effective participation at the conference. To request a certificate of attendance, please contact the conference team at: info@euia.eu
Who are the officers and the members of the programme committee?
Please visit our Organisers page for more information about the members.
Call for Papers
By the submission deadline (25/10/2024), are applicants expected to send only the abstract of their paper/panel? When are they expected to send the actual draft paper?
Yes, by 25 October 2025 we only require the abstract of the paper/panel. Full papers will be due two weeks before the conference, which starts on 21 May 2025.
Is there a specific format for the draft paper?
There are no specific requirements as to the paper’s format: it can be a research paper, a policy paper, etc.
I want to withdraw my submission, how can I do that?
You can withdraw your submission via the Conftool platform. Please log in to your account and withdraw your submission via the 'Your Submissions' page.
Travel
How do I travel to the conference?
Please refer to our Practical Information page for more details about this.
Am I responsible for booking my own travel/accommodation?
Yes, you are responsible for your own means of travel and accommodations.
Will there be childcare available?
No, childcare will not be available.
What is there to see in Brussels?
VISITBRUSSELS is the communications agency for tourism in the Brussels-Capital Region. They provide all the essential information about Brussels and its main attractions. On their website, you can also book your accommodation and find information about Brussels’ famous cafés, bars & restaurants.
Registration
Can I already register for the #EUIA25 conference?
The #EUIA25 conference is now accepting submissions to its Call for Papers. Registrations for the conference itself are not yet open. Keep an eye on our Registration page for further updates.
What is the conference’s fee structure?
Please visit our Registration page for more information about the conference’s fee structure.
How do I pay my fee?
Fees are to be settled via the ConfTool payment system. You will be prompted to do so when you complete the registration process.
Can I receive financial support to take part in the EUIA conference?
A reduced registration fee is applicable to scholars from institutions that are not based in high-income countries. Additional support for hardship cases might be available at a later stage.
How do I know if my main affiliation is in a high-income country?
A reduced registration fee is applicable to scholars from institutions that are not based in high-income countries. For this, we apply the 2022 country overview from the World Bank.
Please check with your institution about your main affiliation.
Is any assistance provided for visa applications for non-EU citizens / residents?
Yes, a letter of invitation is provided via ConfTool to accepted participants once payment has been made.
I have registered but am unable to attend, what do I need to do?
Reach out to the EUIA Team (info@euia.eu) to cancel your registration. Please note that the conference fee will only be fully reimbursed if you cancel before the indicated time. More information on this will follow. To obtain your refund, please provide the EUIA team with:
- Account holder’s name
- IBAN
- BIC
- (If applicable) information for payments outside the EU (SEPA)
Please note: all banking fees are at the expense of the recipients.
